Central Arkansas Mountain Pilots

Bylaws of U.S.H.P.A. Chapter # 61 (Rev. 1) - 4/25/09

Note: This copy of the bylaws is for information only. Every attempt has been made to duplicate the controlled document but some errors may have occured.

ARTICLE I - Name and Purpose

Section 1. The name of the organization is the Central Arkansas Mountain Pilots (C.A.M.P.), hereafter referred to as the Club. It is a chapter of the United States Hang-gliding & Para-gliding Association (USHPA).

Section 2. The primary purpose of the Club is to assist our national organization (USHPA) in regulating and promoting hang gliding sites in the State of Arkansas. The Club shall provide information to, and facilitate requests by, landowners and public agencies to obtain and preserve flying sites.

ARTICLE II - Membership

Section 1. Membership in this club shall be open to those persons who express an interest in the sport of hang gliding. Full C.A.M.P. members are those who have paid their annual dues and whose applications for membership have been accepted by the Club.

Section 2. A member will receive the Club’s periodic publication at no charge as a benefit of their dues, and may vote as provided for in these bylaws.

Section 3. All members shall pay a membership fee annually, in advance. That fee schedule, terms and conditions, shall be determined by the members at the annual meeting and may be set no lower that an amount which will yield enough income to pay for newsletter publication costs and other recurring club expenses.

ARTICLE III - Meeting of Members

Section 1. A physical meeting shall be held in the spring of each year (no later than June 1st) for the purpose of electing officers to serve for the following year; set the dues for the coming year; and to conduct such business as may properly come before said meeting. Written notice of the date, time, place and purpose of the meeting shall be published in the Club publication mailed/e-mailed to all current members so as to be received not less than 14 days before the meeting.

Section 2. A meeting schedule for the year (including date, time & place) shall be generated by the President and posted for all the members to see no later than February 15th of that year.

Section 3. A quorum for the conduct of business shall be 1/3 of current members, as kept on the current roster of members by the Secretary. A majority vote (show of hands or roll call) of members present is required in deciding matters properly brought before a meeting.

Section 4. Meetings of the Club shall be conducted as follows: 

1. Call to order by the President, or other officer present.
2. Roll call shall called by the Secretary, or other officer present, at the beginning of each meeting, to establish quorum.
3. Report of the Secretary (reading of the minutes of the previous meeting)
4. Report of the Treasurer
5. Communications
6. Report of Committees
7. Old Business
8. New business
9. Determine dues for the coming year (as outlined in Art. 2, Sec. 3)
10. Have members review all sites we fly for any changes they might be aware of and that would need to be shared with other members not present (launches, LZ, gates, keys, etc.)
11. Adjournment

Section 5. Urgent matters

5.1 A member may make a case for a decision on a single issue to any Club officer and if that Club officer agrees, an URGENT MATTER ELECTION can be called to decide the matter. This will not require the physical gathering of the membership.

5.2 The officer of the Club that agrees that the issue is of an URGENT MATTER has the responsibility of notifying all current members. Notification may be regular mail or e-mail.

5.3 Ten (10) calendar days are required after notification until votes are tallied and results are announced. A quorum of 2/3 of the current membership responding will make the vote valid and a majority of those votes shall decide the issue.

5.4 Notification of the results rests with the officer who initiated the votes, and a record of the vote shall be turned over and kept by the Secretary, for membership inspection.

ARTICLE IV – Officers

Section 1. An annual meeting (in the spring) shall be held to elect Club officers (President, V.P./Secretary & Treasurer) to serve the following year, or until their successors are elected. Vacancies in any office during the year shall be filled by a vote of the remaining officers.

Section 2. The term of office shall be for 12 months.

Section 3. The Presidents duties shall be:

3.1 To preside at all meetings.

3.2 With the approval of the membership, to sign and execute all contracts in the name of the Central Arkansas Mountain Pilots.

3.3 To have general supervision over the management of all the affairs of the Club.

3.4 Provide USHPA annually with items required to renew the Chapter affiliation (as outlined in the USHPA chapter formation document) and provide information to maintain site insurance on those sites the members deem necessary.

Section 4. The Vice-President/Secretary shall be vested with all the powers, and perform the duties of the President in case of absence or disability or the President. The Vice-President/Secretary’s duties shall be:

4.1 To keep the minutes for all meeting.

4.2 Responsible for all meeting notices.

4.3 To maintain the current member roster.

4.4 The custodian of the laws, documents, and permanent papers of the Club.

4.5 To oversee the editing, publication, and distribution of the quarterly Club Newsletter in the absence of an appointed editor. The newsletter shall contain, but is not limited to:

4.5.1 Time and place of next Club meeting

4.5.2 Issues that will require a club vote

4.5.3 Club financial report

4.5.4 Meeting minutes

4.6 To see that annual “Thank you” cards (members to sign) are given/sent to land owners and public agencies and to others who have assisted the club during the year.

Section 5. The Treasurers duties shall be:

5.1 To keep the membership records.

5.2 To receive and deposit all funds.

5.3 To execute all checks for expenditures authorized by the membership.

5.4 To account for all receipts, disbursements and balance on hand each quarter.

5.5 To manage the receipt and deposit of all Club monies.

5.6 To prepare financial reports, as required.

Section 6. Each Officer will serve without compensation or reward, except as provided in these bylaws.

Section 7. Only members holding current USHPA membership may hold the office of President. The elected President must maintain their USHPA membership for the duration of elected term. Allowing their USHPA membership to expire will be considered by the Club as resignation of office and the vacancy shall be filled as described in Article 4, Section 1.

ARTICLE V – Expulsion and Removal from Office

Section 1. A member may be expelled, or an Officer may be removed from office, for cause, such as violation of the rules of the Club, or for conduct prejudicial to the best interest of the Club. Such action shall require the affirmative vote of a majority of all current members. No refund of dues shall be awarded to an expelled member.

ARTICLE VI – Special Committees

Section 1. Special committees may be formed by the President at any time as deemed necessary.

ARTICLE VII – Amendments

Section 1. These bylaws may be amended only by a two-thirds (2/3) majority vote of all current Club members.